The Site is controlled and operated by OSF from the United States, and is not intended to subject OSF to the laws or jurisdiction of any state, country or territory other than that of the United States.
Please be aware that any Personally Identifiable Information that we collect through the Site may be stored and processed in any country where we have facilities or in which we engage service providers, and, by using the Site, you consent to the transfer of information to countries outside your country of residence, including the United States, which may have data protection rules that are different from those of your country. In certain circumstances, courts, law enforcement agencies, regulatory agencies or security authorities in those other countries may be entitled to access your personal information.
Note Regarding the Use of This Site by Children: The Site is not intended for individuals under the age of thirteen (13), and such individuals should not provide Personally Identifiable Information through the Site.
- What Types of Information Does OSF Collect From Me?
OSF gathers two basic types of information through the Site: “Personally Identifiable Information” (or “PII”) and “Other Information”. PII is information that identifies you or relates to you as an identifiable individual, such as your name, postal address, telephone number, email address, profile information and user name. PII also includes additional personal data you may be required to provide us upon registration to be able to use certain parts of the Site and/or to apply for or benefit from opportunities offered by OSF, including, for example, email updates, grants, fellowships and scholarships. Such additional information may include (subject to context), but is not limited to, your date of birth, contact information, biographical information, including education and work experience, data about family members, employment-related information, images of your signature, expenses, the amount and intended purpose of grants in which you are involved, and information about your participation in a specific program. PII may also include (subject to context), but is not limited to, information revealing national or ethnic minority origin, political opinion or party affiliation, religious or ideological belief, or membership in any interest-representing organization as well as your state of health, pathological addictions, sexual life or criminal personal data. Other Information may include, but is not limited to, aggregated information, demographic information, IP addresses and any other information that does not reveal specific identifying information about you. If we are required to treat Other Information as PII under applicable law, then we may use it for the purposes for which we use and disclose PII as detailed in this Policy. If we combine Other Information with PII, we will treat the combined information as PII as long as it is combined. We may supplement the PII we receive from you with information about you that we receive from other sources.
If you submit any PII relating to other people to us or to our service providers in connection with the Site, you represent that you have the authority to do so and to permit us to use the information in accordance with this Policy.
In order for you to take advantage of particular opportunities provided through the site (e.g., to submit an incident report), we may require that you furnish PII. We collect PII from you only when you voluntarily provide it to us.
When you visit and interact with the Site, OSF and our service providers may collect Other Information (e.g., a catalog of the Site pages you visit). Other Information is generally collected from four different sources: server log files, cookies, pixel tags and aggregated information.
- Server Log Files. Your Internet Protocol (“IP”) address is an identifying number that is automatically assigned to your computer by your Internet Service Provider (“ISP”). This number is identified and logged automatically in our server log files whenever you visit the Site, along with the time(s) of your visit(s) and the page(s) that you visit. IP addresses can be used to calculate Site usage levels, to help diagnose problems with the Site’s servers, and to administer the Site. Collecting IP addresses is standard practice on the Internet and is done automatically by many websites.
- Pixel Tags. We and our service providers may also use so-called “pixel tags,” “web beacons,” “clear GIFs” or similar means (collectively, “Pixel Tags”) in connection with some Site pages and HTML-formatted email messages to, among other things, compile aggregate statistics about Site usage and response rates. A Pixel Tag is an electronic image, often a single-pixel (1×1), that is ordinarily not visible to Site visitors and may be associated with cookies on the visitors’ hard drives. Pixel Tags allow us to count users who have visited certain pages of the Site and to deliver branded services, and to help determine the effectiveness of promotional campaigns. When used in HTML-formatted e-mail messages, Pixel Tags can tell the sender whether and when the e-mail has been opened.
- Aggregated Information. We may aggregate PII in a manner such that the end-product does not personally identify you or any other user of the Site, for example, by using PII to calculate the percentage of our users who have a particular telephone area code. Such aggregate information is considered Non-PII for purposes of this Policy.
- Personally Identifiable Information. OSF may use your PII in the following ways:
- Publicly Displayed. If you explicitly agree, certain information you submit, including your ethnicity, but not your name or contact information, will be publicly displayed with your incident report. We urge you to be careful when deciding to make any of your PII publicly available through the Site.
- Use by OSF and Affiliated Entities. Your PII and other details of your incident report may be used by OSF and the Affiliated Entities for research and analysis of incidents of hate. The Affiliated Entities will use your PII in accordance with their respective privacy policies, including to communicate with you directly about the incident report.
- Fulfillment of Requests. We use your PII to fulfill any request you make, including when you register through the Site in order to benefit from certain services or opportunities, such as email updates and grant, fellowship or scholarship applications, and to provide you with related service.
- Communications. From time to time, the Affiliated Entities may use your PII to email you, including with important information regarding the Site, or changes to our terms, conditions, and policies.
- Internal Purposes. We may use your PII for our internal purposes, such as data analysis, audits, fraud monitoring and prevention, developing new products, enhancing, improving or modifying the Site or our services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our activities.
- Personally Identifiable Information. OSF may use your PII in the following ways:
- Other Information. Because Other Information does not personally identify you, we (including our affiliates) may use such information for any purpose. In addition, we reserve the right to share Other Information with third parties, for any purpose.
- Affiliated Entities. Your PII will be shared among the Affiliated Entities, who may use it in accordance with their respective privacy policies.
- Third Party Service Providers. We work with trusted third parties who provide services including, but not limited to, web site hosting, data analysis, transaction processing and other services of an administrative nature. We share your PII with these third parties solely for the purpose of enabling them to provide such services.
- Assignment. We reserve the right to transfer PII that we collect from users of the Site to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of OSF’s assets (including in connection with any bankruptcy or similar proceedings).
- Law enforcement; emergencies; compliance. We reserve the right to use or disclose your PII as we believe to be necessary or appropriate: (a) under applicable law, which may include laws outside your country of residence; (b) to comply with legal process or governmental requests, which may include requests from authorities outside your country of residence; (c) to enforce our Terms of Service, which can be viewed at http://osf-hate-incidents.dev.clients.io/terms-and-conditions (d) to protect our operations or those of any of our affiliates; (e) to protect the rights, privacy, safety or property of OSF, its affiliates, you or others; and (f) to permit us to pursue available remedies or limit the damages that we may sustain.
- Notice Regarding Security. We seek to have reasonable security measures and tools in place to help protect against the loss, misuse and alteration of the PII under our control. Unfortunately, there is no such thing as perfect security in an online environment. As a result, we cannot, and do not, guarantee the security of any information you transmit to us through or in connection with the Site or that we or our service providers store. If you have reason to believe that your interaction with us is no longer secure (e.g., if you feel that the security of any account you might have with us has been compromised), you must immediately notify us of the problem by contacting us firstname.lastname@example.org.
- Access. If you would like to review, correct, update, suppress or delete PII that you have provided to us, you may contact us at email@example.com. In your request, please make clear what PII you would like to have changed, whether you would like to have your PII suppressed from our database or otherwise let us know what limitations you would like to put on our use of your PII. For your protection, we may only implement requests with respect to the PII associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable. Please note that we may need to retain certain information for recordkeeping purposes and/or to complete any transactions that you began prior to requesting a change or deletion. There may also be residual information that will remain within our databases and other records, which will not be removed.
- Contacting Us. If you have any questions regarding this Policy, please contact us by email at firstname.lastname@example.org. Please note that e-mail communications will not necessarily be secure; accordingly, you should not include credit card information or other sensitive information in your e-mail correspondence with us.